Green Office is suited to offices – both large and small – in private companies, the public sector and other organisations. Even small actions can make a difference, if enough people are involved.
Office premises hold a key position in energy consumption and in sustainable solutions. Green Office motivates office staff to act in an environmentally friendly way with regard to everyday tasks, and improves environmental awareness and brings cost savings. The scheme will benefit both the organisation and the environment.
The Finnish Green Office network includes 433 offices from 156 organisations. They have a total of nearly 62,000 employees. (Figures: October 2016) Other countries have 137 Green Offices from 105 organisations. Combined, they have over 31,000 employees. In addition to Finland, other WWF Green Office networks are administered by China, Latvia, Pakistan, and Turkey. (Figures: April 2016)
Green Office is developed by WWF Finland. Ten year anniversary of Green Office was celebrated in 2012.
1. Sign a contract
Enter a collaboration agreement with WWF. The admission fee is charged after signing the contract. After the contract has been formalised, the organisation will receive login information to the Green Office network extranet, Compass. Request a draft contract from Helka Julkunen, Head of Green Office programme, or fill in the contact form.
2. Create an environmental management system (EMS)
Upon joining the network, the organisation has a year to prepare a practical EMS for its office. The organisation selects a Green Office contact person and a Green Office team from among its personnel. To help create the system, the organisation may use web-tools provided by WWF, which can be found on the Compass.
3. Arrange for an office inspection
When the EMS is ready, a WWF Green Office expert will perform an inspection of office premises. If the office passes this inspection, it will receive the Green Office diploma along with the right to use the Green Office logo. After the office inspection, the first annual fee will be charged.
4. Report annually
Once the organisation has been granted with the Green Office labeling rights, it will start to report chosen key indicators to WWF. In addition, the office updates its environmental programme every year. Reporting takes place annually in the spring via Compass and via Climate Calculator. WWF will send the reporting guidelines to the Green Office contact person.
5. Develop and improve
An office with the Green Office labeling rights should strive for constant development of its EMS and improvement of environmental awareness among its personnel. WWF will inspect the office premises every three years. During these reviews, fulfilment of the Green Office criteria and use of the Green Office logo will be monitored.
To achieve Green Office labeling rights office:
- selects a Green Office coordinator and team
- plans a practical environmental programme
- improves energy efficiency continuously in order to mitigate greenhouse gas emissions
- reduces waste, and recycles and sorts out waste according to law and local requirements
- pays attention to green issues in procurements
- informs and educates its personnel about Green Office practices
- aspires towards continuous improvement in environmental matters
- update environmental program annually
- chooses the indicators, sets numeric objectives and monitors the fulfilment of the objectives
- reports to WWF annually.